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Executive Assistant

Ann Arbor, MI

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Duo is on a mission to end the era of passwords and democratize advanced security technologies to protect everyone, not just the Fortune 500s. We're solving the biggest security challenge in the industry and want you to join us for the ride!

The Executive Assistant (EA) will support the executive management team in all administrative elements of the business (i.e. scheduling, travel arrangements, answering phones, etc). This will require strong organization, communication, and execution skills.  The EA will be the glue, right hand, air traffic controller - the person that keeps the chaos organized in Duo's ever changing start-up world!  It will be fun, rewarding and exhausting all at once, but we are looking for an organized EA that's ready to take us on as a challenge.  If this sounds like you keep reading below for the details and send us your information for immediate consideration... 

Responsibilities: 

  • Manage the calendars of executive team members, responsibilities include but are not limited to:
    • Prioritize and respond to requests for meetings from internal team members as well as external contacts
    • Manage scheduling and logistics for executive team members
    • Manage appropriate action items leading up to meetings, ensure that team members are appropriately prepared
  • Prioritize, assign, and/or respond to all incoming communications (email, phone, fax, etc) and distribute to appropriate persons
  • Ensure the right meetings are scheduled and prioritized accordingly, scheduling prep time for leadership if appropriate 
  • Manage general front-of-house (greet visitors, deliveries, etc.)
  • Manage the booking of travel arrangements, including hotels, flights, car services, restaurants, and more
  • Assist in the execution of executive expense reports
  • Coordinate with appropriate parties to manage executive events and speaking engagements
  • Anticipate the needs of the CEO and constantly/consistently staying two steps ahead
  • Handle any in-office requests from CEO and/or management team
  • Additional special projects as needed

Minimum Qualifications: 

  • Bachelor's Degree
  • 1-3 years relevant professional and executive administration strongly preferred
  • Excellent communication skills  in person, on the phone and through correspondence
  • Experience working with fast-paced executive management teams and boards
  • Competent and comfortable with SaaS applications and services, including office applications, collaboration, business services, etc. (e.g. Google Apps, Expensify, EchoSign, etc.)
  • Amazing organizational skills; you should have the ability to take chaos and turn it into real results
  • Ability to handle sensitive correspondence and situations with the utmost discretion
  • Attention to detail, enthusiasm and pride in what you do
  • Familiarity working in a fast-paced, demanding and deadline-driven environment
  • Some availability outside of normal office hours

You also…

  • Care about contributing to an amazing work culture and environment
  • Are comfortable with the rapid, unpredictable nature of a tech startup
  • Don't believe you have to live on a coast to work for a high-growth, tech startup

Excited? We can't wait to hear from you!

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