Add two-factor authentication and flexible security policies to Sharefile SSO logins with Duo Single-Sign On, our cloud-hosted SAML 2.0 identity provider, complete with inline self-service enrollment and Duo Prompt.
Duo Federal customers or those looking for an on-premises SSO solution: try Duo Protection for ShareFile with Duo Access Gateway.
As business applications move from on-premises to cloud hosted solutions, users experience password fatigue due to disparate logons for different applications. Single sign-on (SSO) technologies seek to unify identities across systems and reduce the number of different credentials a user has to remember or input to gain access to resources.
While SSO is convenient for users, it presents new security challenges. If a user's primary password is compromised, attackers may be able to gain access to multiple resources. In addition, as sensitive information makes its way to cloud-hosted services it is even more important to secure access by implementing two-factor authentication.
Duo Single Sign-On is our cloud-hosted SSO product which layers Duo's strong authentication and flexible policy engine on top of ShareFile logins using the Security Assertion Markup Language (SAML) 2.0 authentication standard. Duo Single Sign-On acts as an identity provider (IdP), authenticating your users using existing on-premises Active Directory (AD) or any SAML 2.0 IdP and prompting for two-factor authentication before permitting access to ShareFile.
Duo Single Sign-On is available in Duo Beyond, Duo Access, and Duo MFA plans, which also include the ability to define policies that enforce unique controls for each individual SSO application. For example, you can require that Salesforce users complete two-factor authentication at every login, but only once every seven days when accessing ShareFile. Duo checks the user, device, and network against an application's policy before allowing access to the application.
Once you have your SSO authentication source working, continue to the next step of creating the ShareFile application in Duo.
Log on to the Duo Admin Panel and navigate to Applications.
Click Protect an Application and locate the entry for ShareFile with a protection type of "2FA with SSO hosted by Duo (Single Sign-On)" in the applications list. Click Protect to the far-right to start configuring ShareFile. See Protecting Applications for more information about protecting applications in Duo and additional application options. You'll need the information on the ShareFile page under Metadata later.
The ShareFile Subdomain is the subdomain used when logging into your company's ShareFile site. For example, if your ShareFile login URL is https://example.sharefile.com/, enter example.
ShareFile uses the Mail attribute when authenticating. We've mapped the bridge attribute to Duo Single Sign-On supported authentication source attributes as follows:
|Bridge Attribute||Active Directory||SAML IdP|
If you are using non-standard attributes for your authentication source, check the Custom attributes box and enter the name of the attributes you wish to use instead.
You can adjust additional settings for your new SAML application at this time — like changing the application's name from the default value, enabling self-service, or assigning a group policy.
Scroll to the bottom of the page and click the Save button. Leave this page open as you'll need information from it later.
The new Universal Prompt provides a simplified and accessible Duo login experience for web-based applications, offering a redesigned visual interface with security and usability enhancements.
|Universal Prompt||Traditional Prompt|
We've already updated the Duo ShareFile application hosted in Duo's service to support the Universal Prompt, so there's no action required on your part to update the application itself. You can activate the Universal Prompt experience for users of new and existing Duo ShareFile applications from the Duo Admin Panel.
Before you activate the Universal Prompt for your application, it's a good idea to read the Universal Prompt Update Guide for more information about the update process and the new login experience for users.
Activation of the Universal Prompt is a per-application change. Activating it for one application does not change the login experience for your other Duo applications.
The "Universal Prompt" area of the application details page shows that this application is "New Prompt Ready", with these activation control options:
Enable the Universal Prompt experience by selecting Show new Universal Prompt, and then scrolling to the bottom of the page to click Save.
Once you activate the Universal Prompt, the application's Universal Prompt status shows "Update Complete" here and on the Universal Prompt Update Progress report.
Should you ever want to roll back to the traditional prompt, you can return to this setting and change it back to Show traditional prompt.
Click the See Update Progress link to view the Universal Prompt Update Progress report. This report shows the update availability and migration progress for all your Duo applications in-scope for Universal Prompt support. You can also activate the new prompt experience for multiple supported applications from the report page instead of visiting the individual details pages for each application.
Add the Duo Single Sign-On as a new single sign-on provider for ShareFile.
Log on to ShareFile as an administrative user and navigate to Settings → Admin Settings → Security → Login & Security Policy.
Once on the "Login & Security Policy" page scroll down to "Single sign-on / SAML 2.0 Configuration " and check the Enable SAML option under "Basic Settings".
Enter your organization's ShareFile login URL as the ShareFile Issuer / Entity ID. For example, if your ShareFile subdomain is example.sharefile.com enter https://example.sharefile.com/saml/info.
Note: Please make sure that the entire URL entered is in lowercase.
Copy the Entity ID from the Duo Admin Panel Metadata section and paste it into ShareFile's Your IDP Issuer / Entity ID field.
Click Download certificate next to "X.509 Certificate" on the Duo Admin Panel under Downloads to download the Duo Single Sign-On signing certificate. Open the certificate file in a text editor (like Notepad), and copy the entire contents of the file (including the
-----BEGIN CERTIFICATE----- and
-----END CERTIFICATE----- lines). Paste the certificate file text into the X.509 Certificate field in ShareFile.
Copy the Login URL from the Duo Admin Panel Metadata section and paste it into ShareFile's Login URL field.
Copy the Logout URL from the Duo Admin Panel Metadata section and paste it into ShareFile's Logout URL field.
Select Yes next to Enable Web Authentication under "Optional Settings". You can also review the additional options.
After you've entered all the required information click Save.
Learn more about ShareFile SSO at the ShareFile support site.
You can log on to ShareFile by navigating to your ShareFile SSO page e.g. https://example.sharefile.com/saml/login. Click Sign In under "Company Employee Sign In" which redirects you to the Duo Single Sign-On login page to enter your primary directory logon information. For example, this is the SSO login page when your authentication source is Active Directory.
Successful verification of your primary credentials redirects you to Duo. Complete Duo two-factor authentication when prompted and then you'll return to ShareFile to complete the login process.
*Universal Prompt experience shown.
You can also log into ShareFile using Duo Central, our cloud-hosted portal which allows users to access all of their applications in one spot. Link to ShareFile in Duo Central by adding it as an application tile. Once the tile has been added, log into Duo Central and click the tile for ShareFile.
Congratulations! Your ShareFile users now authenticate using Duo Single Sign-On.
You can require that all users sign into ShareFile using Duo Single Sign-On.
Return to ShareFile as an administrative user and navigate to the SAML settings.
Select Yes next to Require SSO Login under "Optional Settings".
To minimize additional Duo two-factor prompts when switching between ShareFile and your other Duo Single Sign-On SAML applications, be sure to apply a shared "Remembered Devices" policy to your SAML applications.